This site uses cookies. To find out more, see our Cookies Policy

Procurement Administrator in London at HARPERCOLLINS

Date Posted: 7/2/2018

Job Snapshot

  • Employee Type:
  • Location:
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

HarperCollins is one of the UK's foremost, diverse and innovative multi-platform publishers. We publish a wide range of books, from cutting-edge contemporary fiction, to block-busting thrillers and from fantasy literature to children's literature and enduring classics. We also publish a great selection of non-fiction titles, including history, celebrity memoirs, biographies, popular science, dictionaries, maps, reference titles and education books, and our digital business is thriving. With nearly 200 years of history, we publish some of the world's foremost authors, from Nobel prize-winners to worldwide bestsellers. In addition, we also publish the works of Agatha Christie, JRR Tolkien and CS Lewis.

Working within the Group Production team the Procurement Administrator will be responsible for and control all UK, Europe and global stock & bespoke book paper procurement, stock planning & control, reporting and admin. Also, environmental review and risk assessment of papers & global supply chain plus general production department tasks, projects and reporting.


  • Liaise with production controllers re paper requirements to forecast standard stock requirements for UK and European book printings
  • Place standard paper stock requests with paper mills to meet forecasts
  • Run & maintain various internal stock & forecast reports in a timely and accurate manner
  • Order standard stock paper stocks
  • Risk assess all papers used globally to check & verify paper, paper fibre details and supply chain to ensure legal and sustainable source
  • Action all stock movements - receipts & usages - at each printer in the production system
  • Liaise with production controllers to use up slow moving or stocks
  • Carry out regular stock checks to ensure stock data integrity & resolve any discrepancies
  • Maintain monthly, quarterly and annual reports on paper stocks, tonnage purchased, spend and rebate across all paper suppliers
  • Maintain complex financial monthly reports on paper delivered, used, cost and rebates
  • Collate and verify data on our global supplier list, including paper environmental risk assessment, product safety, and corporate social responsibility

Key Skills/Experience

  • Experience of working in an administration role within an office environment
  • Ideally, a working knowledge of publishing production processes, paper, stock control or procurement
  • Proven experience of utilising Microsoft Office tools and bespoke databases and systems
  • Strong communication skills, both written and verbal
  • Strong analytical skills
  • Advanced level Excel
  • Basic financial understanding
  • High attention to detail and methodical approach
  • Ability to work on own initiative

We're based in the News Building which we share with our News UK and Dow Jones colleagues in the newly-established London Bridge Quarter, opposite the famous Borough Market. Our new open-plan office has amazing views across London, and includes a variety of break-out areas to aid inspiration and a collaborative approach, a multi-media suite, and a fabulous canteen floor and book shop.

Please apply via the link below with your CV, cover letter and salary expectations. Early applications may be prioritised.

Please note: We consider all applicants based on their skills, experience and ability to do the job. We do not unfairly discriminate on the basis of convictions or other personal information. We do require candidates to undergo employment screening in accordance with the relevant local legislation. This will only happen at the point an offer of employment is made.

Overview of HarperCollins

Our mission at HarperCollins is to harness the power of great publishing and to amplify it through world class marketing, global strength, and relentless innovation. We are all working towards the same goal, and we do it guided by what matters most to us. The culture at HarperCollins is defined by our six values, which inform our everyday actions and the way we behave. From Finance to Editorial, our values shape the way we work.

PUTTING OUR AUTHORS AT THE HEART OF EVERYTHING. Their success is our first concern.

WORKING TOGETHER. Sharing responsibility, helping colleagues, listening well, embracing difference, and enjoying what we do.

LEARNING & ADAPTING. Taking smart risks, learning from experience without blame and being both curious and willing to change.

LOOKING OUT AS WELL AS IN. Understanding the consumer, the marketplace and the competitive environment.

LEADING NOT FOLLOWING. Staying ahead, looking to the future, being bold and always aiming to be the best.

INTEGRITY IN ALL WE DO. Timely, open and honest communication, being fair, principled and respectful.


  1. Purchasing Jobs
  2. Purchasing Manager Jobs