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PA to Executive Publisher and Associate Publisher in London at HARPERCOLLINS

Date Posted: 10/9/2018

Job Snapshot

Job Description

HarperCollins is one of the UK's foremost, diverse and innovative multi-platform publishers. We publish a wide range of books, from cutting-edge contemporary fiction, to block-busting thrillers and from fantasy literature to children's literature and enduring classics. We also publish a great selection of non-fiction titles, including history, celebrity memoirs, biographies, popular science, dictionaries, maps, reference titles and education books, and our digital business is thriving. With nearly 200 years of history, we publish some of the world's foremost authors, from Nobel prize-winners to worldwide bestsellers. In addition, we also publish the works of Agatha Christie, JRR Tolkien and CS Lewis.

Our Fiction, Avon and Non-Fiction team are looking for a PA to support the Executive Publisher, Associate Publisher and the Publishing Strategy Director. Key Responsibilities are diary management, liaising with authors, agents and colleagues across the business and providing general admin support to the team. The successful candidate will be a confident communicator, highly organised, with a passion for publishing.

Responsibilities

  • Diary management for the Executive Publisher, Associate Publisher and Publishing Strategy Director, ensuring effective management of time with no diary clashes
  • Key point of contact for authors and agents
  • Key liaison between CEO and Divisional Executive Assistants and Communications with regards to board-level meetings, reports and events
  • Point of contact for Fiction, NonFiction & Avon editorial, marketing and publicity teams
  • Scheduling and organising external and internal meetings
  • Preparing agendas, ordering hospitality and taking minutes
  • Administrative support to the Executive Publisher, Associate Publisher and Publishing Strategy Director (arranging post, international travel, currency, accommodation, expense reports, raising POs etc.)
  • Logging and overseeing agent submissions and writing rejection letters
  • Replying to unsolicited correspondence (customer comments, manuscripts etc.)
  • General office management (stationery, display shelving etc.) and point of contact for Facilities and the office move
  • Creating PowerPoint presentations
  • Overseeing prize submissions, award ceremonies and Bookseller submissions for Fiction
  • Updating AIs and database information
  • Flexibility in the role for additional editorial or project work

Key Skills/Experience

  • Excellent organisational skills
  • Ability to manage high workload under pressure, and to work as a team and with others
  • Ability to communicate confidently at all levels
  • Strong Outlook, Word, PowerPoint and Excel skills
  • Ability to prioritise own and help managers' heavy workload
  • Self-starting with a high level of motivation, drive and commitment
  • Capable of working autonomously and taking on responsibility
  • Energetic and dynamic, juggling a pressured workload whilst smiling
  • Passionate about publishing

We're based in the News Building which we share with our News UK and Dow Jones colleagues in the newly-established London Bridge Quarter, opposite the famous Borough Market. Our new open-plan office has amazing views across London, and includes a variety of break-out areas to aid inspiration and a collaborative approach, a multi-media suite, and a fabulous canteen floor and book shop.

Please apply via the link below with your CV, cover letter and salary expectations. Early applications may be prioritised.

Please note: We consider all applicants based on their skills, experience and ability to do the job. We do not unfairly discriminate on the basis of convictions or other personal information. We do require candidates to undergo employment screening in accordance with the relevant local legislation. This will only happen at the point an offer of employment is made.

Overview of HarperCollins

Our mission at HarperCollins is to harness the power of great publishing and to amplify it through world class marketing, global strength, and relentless innovation. We are all working towards the same goal, and we do it guided by what matters most to us. The culture at HarperCollins is defined by our six values, which inform our everyday actions and the way we behave. From Finance to Editorial, our values shape the way we work.

PUTTING OUR AUTHORS AT THE HEART OF EVERYTHING. Their success is our first concern.

WORKING TOGETHER. Sharing responsibility, helping colleagues, listening well, embracing difference, and enjoying what we do.

LEARNING & ADAPTING. Taking smart risks, learning from experience without blame and being both curious and willing to change.

LOOKING OUT AS WELL AS IN. Understanding the consumer, the marketplace and the competitive environment.

LEADING NOT FOLLOWING. Staying ahead, looking to the future, being bold and always aiming to be the best.

INTEGRITY IN ALL WE DO. Timely, open and honest communication, being fair, principled and respectful.